Tips & Tricks for Student Support Grant

Tips and Tricks: important information students need to know when applying for and using funds through the Advance Undergraduate Student Support Grant.

This funding does not cover the Study Abroad program.

Funding Distribution Requirement:

• Students must set up direct deposit with the University. Please use this link to set up direct deposit if you have not already done so.
• Students that do not remember to set up direct deposit will receive reimbursement by check that will be mailed to the address on file with the University.
• Reimbursements may take 1-2 months. Direct deposits occur at the end of the month and is the fastest way to receive funds.
• All due dates must be observed. Anything submitted after the due date may not be considered.
• Students must maintain a current mailing address with the University. Update your address in ULINK.

Receipts:

• We will need your receipts provided to us in PDF format only. Please note that credit and debit card statements are not acceptable proof of expenses. You want to make sure that your name is on all receipts when applicable (hotel, vehicle rental, Uber, flight, registration).
• All receipts must be itemized, meaning that each individual item that is purchased needs to be shown on the receipt.

Lodging:

• Hotel receipts must include the award winner’s (student) name. If someone other than the award winner books the student’s hotel room, the award winners name must still be present on the final receipt for reimbursement.
• If the award winner (student) shares an Airbnb rental, be sure that all occupant names are present on the final receipt or itinerary for potential reimbursement. If more than one person stays in the Airbnb, the reimbursement is divided by the number of guests. The award only covers the student, not the entire Airbnb.

Flight:

• Award winners (students) provide a complete copy of their flight receipt. Flights may be booked through any website, and they should be the most economical option.
• Booking non-refundable flights is not advised because flights that are not taken cannot be reimbursed.

Vehicle: Any rental vehicle reimbursement must be for a car rented in your name.

Parking: These charges can be reimbursed with an itemized (all charges indicated) receipt.

Uber: The Uber receipt must show all charges.

Fuel: Gasoline is reimbursable with a receipt.

Meals:

• Like all other receipts, meal receipts must show all items purchased (itemized).
• Meals should be purchased for the award winner (student) individually only.
• Alcohol is not reimbursable.

Miscellaneous:

• Allowable travel charges that can be reimbursed are flights, lodging, reasonable meal expenses (no alcohol or high-end restaurants), rental cars, fuel, parking, baggage, registration fees, taxi and ride share (Uber) expenses.
• Souvenirs are not reimbursable.
• Food bought for others is not reimbursable.